Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992

Descriptive Identification

Unit ID
ua800.008
Repository
M.E. Grenander Department of Special Collections & Archives
Extent
1.2 cubic ft.
creator
Phi Beta Kappa. Alpha Alpha Chapter of New York (University at Albany)
Location
The materials are located onsite in the department.
Language
English
Abstract
The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany.

Administrative Information

Processing Information

Processed in 2013 by Kimberly Gianfrancesco.

Access

Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.

Copyright

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Acquisition Information

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the Alpha Alpha Chapter of Phi Beta Kappa. A further accession was received in August 2006

Preferred Citation

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).

Biographical Sketch

Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.

Scope and Contents

The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University├ó€™s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter├ó€™s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.

Arrangement of the Collection

The collection is organized into the following series:

Both series are arranged chronologically.

Components List

  • Application to Phi Beta Kappa, 1940-1974 Undated

    Unit ID
    1
    Arrangement

    Arranged chronologically.

    Scope and Contents

    This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted.

    • Handbook for new members, application materials, issue of Key Reporter, 1940-1973 Undated
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      1
    • Preliminary Phi Beta Kappa application, 1967
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      2
    • Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report, 1968
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      3
    • Completed 1968 Phi Beta Kappa application, 1968
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      4-6
    • Memos, reports, and notes related to Phi Beta Kappa application, 1968-1970
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      7
    • Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members, 1968-1974 Undated
      Box
      1 (1-Application to Phi Beta Kappa)
      Folder
      8-9
    • Updated supplement to Phi Beta Kappa application, 1969
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      1
    • Correspondence about Phi Beta Kappa application, 1970
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      2
    • Preliminary application to Phi Beta Kappa, 1970-1971
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      3
    • Memos and notes related to 1970-1971 Phi Beta Kappa application, 1970-1971 Undated
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      4
    • Completed Phi Beta Kappa application, 1971
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      5-6
    • Memos and notes related to 1971-1972 Phi Beta Kappa campus visit, 1971-1972 Undated
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      7
    • Memos, notes and correspondence related to Phi Beta Kappa application, 1971-1972 Undated
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      8-9
    • Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting, 1973
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      10
    • Memo on approval of SUNYA Phi Beta Kappa application, 1973
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      11
    • Correspondence and memos related to installation and formation of Alpha Alpha chapter, 1973-1974 Undated
      Box
      2 (1-Application to Phi Beta Kappa)
      Folder
      12
  • Alpha Alpha Chapter Activities, 1973-1992 Undated

    Unit ID
    2
    Arrangement

    Arranged chronologically.

    Scope and Contents

    This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa.

    • Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial, 1973-1978 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      1
    • Programs from Ceremony of Installation of Alpha Alpha Chapter, 1974
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      2
    • Photographs of Installation of Alpha Alpha Chapter, 1974
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      3
    • Photographs of Installation and memo from Arthur Ekrich, 1974
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      4
    • Installation invitations, 1974
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      5
    • Memos and notes related to member selection and initiation, 1975-1978
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      6
    • Reservation Contracts for Ballroom and Patroon Room, 1974-1979
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      7
    • Cards with selected student names and information, 1974-1984
      Card-file
      1
    • Photographs of initiation, 1975
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      8
    • Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program, 1975-1976 1979-1981 1983-1984 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      9
    • Phi Beta Kappa bulletin, 1976
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      10
    • Notices for Phi Beta Kappa dinners mailed by secretary, 1976-1979
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      11
    • Menus and catering contracts for Phi Beta Kappa dinners, 1976-1980
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      12
    • Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president, 1977-1979 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      13
    • Notes and memos related to member selection-[RESTRICTED], 1977-1979 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      14
      Conditions Governing Access

      Must consult archivist before viewing this material.

    • Originals of initiation programs, 1977-1979 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      15
    • Initiation programs, 1977-1990
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      16
    • Notes, working papers related to Phi Beta Kappa, 1978-1979 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      17
    • Phi Beta Kappa dinner procedures, 1979 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      18
    • Memo relating to Phi Beta Kappa, 1980
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      19
    • Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr, 1981 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      20
    • Memo related to initiation banquet, 1982
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      21
    • Notes and memos related to member selection-[RESTRICTED], 1982-1983 Undated
      Box
      3 (2-Alpha Alpha Chapter Activities)
      Folder
      22
      Conditions Governing Access

      Must consult archivist before viewing this material.

    • Cards with selected student names and information, 1985-1992
      Card-file
      2